FAQ's

COVID-19

YOU CAN HELP PREVENT THE SPREAD OF INFECTIOUS ILLNESS:

According to the Center for Disease Control and Prevention, the best way to prevent illness is to avoid being exposed to this virus. However, as a reminder, the CDC always recommends everyday preventive actions to help prevent the spread of respiratory diseases including:

1.  Avoid close contact with people who are sick.

2.  Avoid touching your eyes, nose, and mouth.

3.  Stay home when you are sick.

4.  Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

5.  Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.

6.  Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing or sneezing.

We all want to enjoy in the race we love so much.   Per the race policy, there will be no refunds.

IS THERE A RISK TO MY HEALTH?

There is always risk when participating in an event like this or being in public.  We will take extra precaution noting COVID-19.  We encourage people with compromised immune systems, current illness, parents with infants/toddlers, and the very elderly with health issues to consider staying home if they registered for an event, as those are the populations that appear to be susceptible to the dangers of the virus.  If you are feeling ill or have flu-like symptoms, please do not show up.

Our event production company is working with leaders in our industry, local public health officials, and local municipalities to access the risks associated with each specific event.  We are paying attention to and following guidance from the World Health Organization (WHO), and the Centers for Disease Control and Prevention (CDC) for assessing and mitigating risks associated with outdoor endurance events.  There is general agreement that outdoor endurance events, and the people likely patronizing such events are in low-risk categories.

WHAT IS THE EVENT DOING DIFFERENTLY TO ADDRESS MY HEALTH CONCERNS?

At this time, we are planning to limit some of the pre-race and post-race activities to further support social distancing efforts.  Starting corrals will include larger areas to promote social distancing.  We will likely utilize wave starts to spread participants out on the actual racecourse.  Hand sanitizer stations will be deployed around the venue(s). Volunteer groups, medical teams and operations staff will be utilizing appropriate PPE for their roles. Participants will be encouraged to move through the finish area(s) and into larger outdoor spaces as soon as completing the race.

CAN I GET A REFUND?

A. The event still occurs:

We do not offer refunds if you are unable to participate in the event.  We have always implemented this no refund policy.  If you are unable to travel, become ill, have a family illness or emergency, or decide not to participate there are NO REFUNDS.  This policy is consistent with most races across the country and we encourage you to respect the refund policy.  The planning and production of this event incurs costs for rent, storage, utilities, insurance, staff, marketing, medals, t-shirts, bibs, etc. months in advance of the event.  Some of these costs are fixed and many of these costs are based on rates and trends of registered runners.  When you register, we are counting on you and your fee to help us remain open and produce the event.  Most events have a deferral policy that will allow you to defer your registration to the following event year for a small fee.  These policies are not available within 14 days of the event.  We are not able to offer a deferral or refund your registration fee if you cannot attend last minute.

B. The event is cancelled race day or race weekend due to weather, Acts of God, or other public emergency situations:

We do not offer refunds if the event is cancelled on race day or race weekend due to weather, Acts of God, or other public emergency situations.  We have always implemented this no refund policy.  This policy is consistent with most races across the country and we encourage you to respect the refund policy.  The planning and production of this event incurs costs for rent, storage, utilities, insurance, staff, marketing, medals, t-shirts, bibs, etc. months in advance of the event.  If the event is not able to occur at the time of the event or race weekend due to these uncontrollable circumstances, we are not able to refund you.  Our goal is always to hold the event rain or shine, hot or cold, as long as your safety, the safety or our staff, volunteers, vendors and municipalities is not jeopardized. 

C. The event is cancelled by government agencies in advance due to COVID-19 or other similar public health concerns:

The planning and production of this event incurs costs for rent, storage, utilities, insurance, staff, marketing, medals, t-shirts, bibs, etc. months in advance of the event.  Our goal as the production company will be to return as much of your registration fee as possible.  We can guarantee refunds if the event is cancelled by government agencies in advance due to COVID-19 or other similar public health concerns on the following schedule:

  • 5 + months out from race date: 80% minimum refund
  • 4 months out from race date: 60% minimum refund
  • 3 months out from race date: 40% minimum refund
  • 2 months out from race date: 25% minimum refund
  • 1 month out from race date: 15% minimum refund

Within 1 month of event: our goal will be to refund as much as we can, but we are not able to give a guaranteed amount for this time frame.

 

General FAQ's

WHAT ARE THE DATES/TIMES FOR THE NEXT BATON ROUGE TURKEY TROT EVENT(S)?
  • Wednesday, November 25, 2020 • 10:00 am to 6:00 pm – TBD
  • Thursday, November 26, 2020 • 6:00am to 7:15am – Packet Pickup (Race Site)
  • Thursday, November 26, 2020 • 7:30am – 1 Mile Fun Run Start (Race Site)
  • Thursday, November 26, 2020 • 8:00am – 5K Start (Race Site)
  • Thursday, November 26, 2020 • 9:30am – Awards Presentation (Race Site)
WHERE CAN I FIND A MAP OF THE COURSE?

The course maps are on our website: 5K and 1 Mile Fun Run .  

DO YOU LIMIT THE NUMBER OF RUNNERS IN EACH RACE?

The 5K & 1 Mile Fun Run are not capped at this time.

WILL YOU HAVE PACERS?

There are no pacers for the Baton Rouge Turkey Trot 5K or the 1 Mile Fun Run.

CAN I HAVE CELL PHONES, FRIENDS, STROLLERS, DOGS ON THE COURSE?

We encourage you to invite friends and family to cheer you on along the course, but they are only allowed to run with you if they are registered runners. Per USA Track & Field rules, elements that could impede the safety of runners, such as bikes, skates, skateboards, strollers and pets on the course, are not allowed. The safety of our runners is our number one priority. By signing or clicking ’I Accept’ on any Baton Rouge Turkey Trot registration race waiver, you are agreeing to abide by the Rules of Competition.

CAN I WEAR HEADPHONES?

Participants will be able to use listening devices during the running of the 5K and 1 Mile Fun Run, but they do so at their own risk. Runner safety is, and will continue to be, the priority for all of our events. To ensure a safe and enjoyable race for everyone, we ask that you please be mindful of the other participants and race personnel.

You MUST be aware of your surroundings at all times and this includes being able to hear any verbal warnings/instructions from police/course officials or the sound of any vehicles and other participants on the course. The abuse of portable headphone devices can result in disqualification. Abuse refers to being so distracted that you become a hazard to yourself, your fellow participants, spectators, course marshals, finish line officials, medical personnel, other race officials, police personnel or vehicle traffic.

Your cooperation is greatly appreciated. We must constantly consider the safety of all our participants, volunteers and spectators and review this rule as well as others in order to ensure the continued safety of our participants.

CAN I SWITCH RACES?

Yes, you may switch to any race.  Fees will apply for any race distance increase.  Downgrading your distance can be done at no charge. Race bibs are assigned according to what race you are registered for.  If you do not officially change your registered distance, you time scoring will not be accurate.  

WHAT IF I LOSE SOMETHING THE DAY OF THE RACE?

Lost & Found is located near the awards area.  After the event, please contact info@tammanyturkeytrot.com to claim items.  Clothing items left in the start areas and along the course are immediately donated to charity and are not kept in Lost & Found.

Registration

WHEN DOES REGISTRATION OPEN?

Registration will open August 2020.

I AM INJURED, PREGNANT, HAVE A FAMILY EMERGENCY OR UNEXPECTEDLY OUT OF TOWN, CAN I GET A REFUND?

Entry fees are non-refundable and entries are non-transferable. This means once you have registered, you will not receive a refund if you cannot participate, and you may not give or sell your number to anyone else. Being caught doing so can result in a ban from future events.  Exceptions will be made if you are on active military duty and you get deployed. You can send us a copy of your orders, and we will refund your entry fee.

CAN I DEFER MY ENTRY TO NEXT YEAR?

Deferrals are available for a $10 fee until November 1st.  After that time, deferrals are not granted.  Please visit our registration page to purchase a deferral.

CAN I GIVE/SELL MY NUMBER TO ANOTHER RUNNER?

Entries are non-transferable. This is for the safety of the runner as well as necessary to satisfy insurance requirements of the event. If a runner collapses or is otherwise injured during the race and is running as someone else, we would not have emergency information available for them. This could result in further injury or notifying the wrong emergency contacts in the event of an accident.

WHY HAVEN’T I RECEIVED AN EMAIL CONFIRMATION?

Check your spam filter. That is usually the problem. Please make sure that the domains @tammanyturkeytrot.com and @getmeregistered.com are on your “allowed senders” list so that your spam filter will not block your confirmation email or any other important notifications.  You can click here to confirm your registration.

HOW CAN I SEE IF I’M REGISTERED?

Registration confirmation is available online for the 5K, and 1 Mile Fun Run.  Please visit this link.

WHERE DOES MY REGISTRATION FEE GO?

Your registration fee helps to pay for the necessary permits, venue rentals, equipment, vehicles, infrastructure, staffing, insurance, police, awards, SWAG, supplies, bibs, medals, shirts, and chip timing to produce all marathon-related events.  Portions of every registration fee are directed to the March of Dimes and other charity partners throughout the year.

Prizes & Awards​

WILL I RECEIVE A MEDAL IF I PLACE IN MY AGE GROUP?

There will be specific overall, masters, and grand masters awards for the 5K race.

The top two finishers in the 5K will receive awards in the following categories:

• Overall Male and Female

• Masters (40+) male and female

• Grand Masters (50+) male and female

The actual awards will vary year to year.

Packet Pick-up​

WHEN IS PACKET PICK-UP?

You can pick up your packet at on Wednesday, November 25, 2020 from 10:00 am to 6:00 pm.  On Thursday, November 26, 2020 from 6:00am to 7:15am you can pick your packet up at the race site.  Please remember to bring your ID and confirmation email with you. 

WHAT DO I NEED TO BRING WITH ME TO PICK UP MY PACKET?

Every participant in the 5 miler, 5K and 1 Mile Fun Run will receive a confirmation email the week of the race.  Please bring either that email or your original confirmation email and your photo ID to pick up your packet. Don’t forget to add @tammanyturkeytrot.com and @getmeregistered.com to your approved senders so that you do not miss this important email in your spam filter.

CAN I AUTHORIZE ANOTHER PERSON TO PICK UP MY RACE PACKET?

If you are unable to get your packet, a friend can pick up your packet with a copy of your photo ID or a copy of your registration confirmation.  Digital copies (your cell phone screen) are allowed.  Your friend will sign a form stating your race packet was picked up and then be directed to the proper pick up area. Please remember they can only do this Wednesday and NOT race day.

Chip Timing​

 
 
DO I NEED TO PURCHASE A TIMING CHIP?

No, we will be using disposable chips that are part of your bib.

HOW DO I MAKE SURE I HAVE THE RIGHT CHIP?

Your chip number will coincide with your bib number and will be attached to your bib.

OFFICIAL TIME – GUN TIME OR CHIP TIME?

Per USA Track & Field rules, your official time is from the starting mats until you cross the finish timing mats. Chip time or net time is provided as a service to you. Only the top two male/female finishers of each race will be judged on gun time to determine the winner.

WHERE DO I SEND MY CHIP IF I STILL HAVE IT AFTER THE RACE?

This is a single-use chip and is good for this event only. The chip will NOT be collected in the finish area. You may keep the chip as a souvenir or deposit it in trash bins in the finish area.

Gear Check

Is there a place to drop bags at the start line?

No.  The distance and timing of the event do not warrant a Gear Check.  Any items dropped or left unattended at the race are done so at your own risk.  Unattended bags will be dealt with by security and police personnel.  

Parking

Where should I park on Race Day?

Parking is available on the streets and in public parking garages. Normal parking rules and fees will apply and be aware of NO PARKING SIGNS for Race Day that will be posted. 

Start & Finish

Will there be corrals?

We ask runners to self-seed themselves according to expected pace times in the starting corrals.

Where can I meet my family and friends after the race?

The easiest way to find your family and friends after the race is to have a plan beforehand.  Post race activities will be very near the start/finish line.

Course and Rules of the Road

Is there a time limit for the races?

City permits limit the race time available to participants. The courses will be closed at a 22:00 minute/mile pace. No race services including medical, aid stations or traffic control are available beyond this pace.

In order to ensure safety, a Sweep Vehicle follows the race route to pick-up participants who are unable to maintain this pace on a consistent basis. Participants are required to board the Sweep Van when so instructed by Race Officials. Course Marshals are instructed to retrieve bibs of all participants who refuse to board the van when instructed to do so.

Why is there a time limit?

In order to comply with city permits, streets crossing the route must be reopened to vehicular traffic on a set schedule.

What happens if my pace is slower than the allotted time?

If you are caught by the Sweep Vehicle traveling at the 22:00 minute/mile pace, you MUST board the Sweep Van accompanying this vehicle for transport to the finish area. For your safety, the Baton Rouge Police Department does not allow runners to continue in the streets once the course has been re-opened to traffic. Keep in mind that race services, including water stations and medical aid, will be discontinued once the Sweep Vehicle comes through. 

What is not allowed on the course?

Many things are not allowed on the course. If you have a question about what is or is not allowed, email us at info@tammanyturkeytrot.com. For the safety of our runners the following is not allowed: going backward, runners not wearing a race number, animals, bicycles, roller skates, roller blades, hand-crank chairs, wheeled vehicles and push-rim wheelchairs.

Receiving outside assistance of any kind is not allowed. Outside assistance consists of, but is not limited to: receiving fluids, gels, food or any personal items from someone not serving in an official race capacity; receiving pacing assistance from any person that is not a registered participant of the race.

Abusive behavior or language directed toward any other participant, volunteer, police officer, or staff member is also not allowed.

Any of these rules infractions can result in a time penalty or race disqualification. The discretion and final ruling resides with the Race Director.

Is there energy gel available on the course?

No energy gels are provided for either distance race.  Water and electrolyte drinks are provided at a water station on the 5 miler and 5K course.

What sports beverage will be on the course?

Water and electrolyte drinks are provided at a water station on the 5K course.

Keep in Touch

As we get closer to the race, The St. Tammany Turkey Trot will be releasing updated information.  To stay up-to-date, check the site often or LIKE us on FACEBOOK.

Questions

For addition information or special requests, contact us at: info@tammanyturkeytrot.com

To stay up-to-date, check the site often or LIKE us on FACEBOOK.

OUR PARTNERS​

GREAT PARTNERS MAKE GREAT EVENTS POSSIBLE​